Use AI at work. Keep client data safe.
Your team is probably already pasting work into personal AI accounts. We move them onto a properly set-up business version of ChatGPT, Claude or Copilot, write your AI policy, and show everyone what's safe to put in.
01 · In plain English
AI Setup means we set up the business version of ChatGPT, Claude or Microsoft Copilot for your team, configured so your client data is protected. Then we write your AI policy and train your team to use it well.
- Nothing is installed. Your team uses ChatGPT, Claude or Copilot in the browser, desktop or phone app as normal, just on company accounts.
- "Private" means three things. Business plans say your data isn't used to train the AI by default; your business owns and controls the accounts; and an admin decides what can be shared and connected.
- You own it. The accounts are in your business's name. We hand everything over at the end.
02 · Pick your tool
Same fixed price, whichever tool you choose. Each page explains what the tool is, what we set up, and what to watch out for.
- Claude setup: Claude on a business plan, connected to the tools you approve, with Cowork and Claude Code if you need them.
- ChatGPT setup: Your team off personal ChatGPT accounts and onto a business plan you own, with GPTs built for your work.
- Microsoft Copilot setup: Copilot in Microsoft 365, with your sharing permissions checked first so it can't surface the wrong files.
- Grok Bot setup: An AI agent that works through tasks for your team. We set the limits before it starts.
- OpenClaw setup: The open-source agent, installed on hardware you own and locked down so it only does what you allow.
- Hermes Agent setup: Nous Research's open-source agent, installed on hardware you own with limits on what it can reach.
- Meta Muse: Not available in NZ yet. What to use today for the same jobs, and how to be ready.
03 · What you get
One fixed price for your whole team, for teams of up to 20 people (bigger team? ask us). Here's everything that's included.
The right tool, chosen with you
Copilot if you run on Microsoft 365; ChatGPT or Claude if you use Google or a mix. We check where each one stores data before recommending it.
Your business account, set up properly
Company sign-in only, staff invited, admins set, sharing and data settings reviewed, outside app connections off until you approve them.
Ready-made assistants for your work
A few shared assistants loaded with your information, such as one that drafts quotes or emails in your tone, so the team gets value on day one.
Your AI policy
A short, plain-English policy written with you: approved tools, what must never go in, and who checks the output.
A 1-hour team session
What's safe to put in, how to get good results on your own work, and why personal accounts are now off-limits for work.
A one-page handover
Who your admin is, how to add and remove staff, and what's approved. Everything you need to run it without us.
04 · Who pays what
| What | Paid to | How much |
|---|---|---|
| AI Setup | AI Workers | $1,500 once, fixed |
| AI subscription (ChatGPT, Claude or Copilot) | OpenAI, Anthropic or Microsoft, directly | Their monthly per-user price; we tell you the current price before you commit |
| Ongoing support (optional) | AI Workers | Only if you want it; ask us |
05 · How it works
- A 30–45 minute call. What you run on, what your team uses AI for now, what client information you handle, and how many people need access.
- You sign up, we set up. You create the business account in your name and pay the provider. You give us admin access, and we configure everything.
- The team session. One hour with your team, in person or online.
- Handover. We hand over the policy and one-page guide, and you can remove our admin access whenever you like.
What we need from you
- Someone who can sign up and pay for the business plan
- A list of who needs access
- An hour of your team's time for the session
06 · What it isn't
- Not your own AI on your own server. That's self-hosted AI, a different, bigger project (see below).
- Not a resold subscription. You pay the AI provider directly, at their price.
- Not a lock-in. You own the accounts and can remove our access at any time.
- Not legal advice. The AI policy is a practical starting point. If you handle highly sensitive information, get legal advice too.
07 · Your own account, your own subscription
Your business uses its own ChatGPT, Claude or Copilot account. You sign up in your business's name and pay the provider directly. We set it up and train your team; we don't sit in the middle.
- Your account, in your name. Your business is the owner. We only need admin access while we set it up.
- You pay the provider directly. At their price, with no margin added by us.
- No partnerships or commission. We're not a reseller or partner of OpenAI, Anthropic or Microsoft, so we recommend whichever tool fits your business.
- Stop working with us any time. Nothing changes for your team; the accounts are already yours.
08 · Need more privacy than that?
For most small businesses, a business plan set up properly is the right level. If you hold sensitive client information, there are two further steps. Ask us and we'll tell you honestly whether you need them.
Local data storage
Some business and enterprise plans can keep your data in Australia rather than the United States. Worth considering for accountants, lawyers, health providers and anyone with strict client obligations.
Self-hosted AI
An AI model running on your own server or a New Zealand or Australian cloud, so nothing leaves your control. Only worth it for strict data requirements; it costs more to run and maintain.
Ask us about local or self-hosted AI →
Optional ongoing support
Adding and removing staff, checking settings as the tools change, and reviewing your AI policy. Available if you want it; ask us.
09 · Why it matters
Most small businesses didn't decide to use AI. Staff just started: personal ChatGPT accounts, client emails pasted in, quotes drafted on free tools. Personal and free accounts can use what you type to improve the provider's models, and when someone leaves, their chat history leaves with them.
Under the NZ Privacy Act you're responsible for the personal information your business holds, including what your team puts into AI tools. Not sure which tool to pick? Read our ChatGPT vs Claude vs Copilot guide, or see what goes in an AI policy. Want to go further? We can build AI agents on top, or run a hands-on workshop.
Questions
What exactly is AI Setup?
We set up the business version of ChatGPT, Claude or Microsoft Copilot for your team, configured so your client data is protected, then write your AI policy and train your team. Nothing is installed on your computers or servers, and your business owns the accounts.
How much does it cost?
$1,500, fixed, paid to us. Separately, you pay the AI provider's monthly per-user subscription directly to OpenAI, Anthropic or Microsoft. We don't add a margin to it. AI Setup is included free with a full-day AI workshop.
Do you resell ChatGPT, Claude or Copilot?
No. You sign up and pay the provider directly, and we're not paid commission by any of them. That means we can recommend whichever tool suits your business.
Who owns the accounts?
Your business does. We use admin access to set things up and hand everything over at the end. If you ever stop working with us, nothing changes for your team.
Is ChatGPT safe for business data?
It depends on the plan and the settings. Free and personal accounts can be used to improve the provider's models. Business plans from OpenAI, Anthropic (Claude) and Microsoft say they don't use your business data to train their models by default. Check the current terms for the plan you choose, and set it up properly.
Where is our data stored?
Most AI services store and process data overseas, usually in the United States. Some business and enterprise plans offer local data storage for some regions. Under the NZ Privacy Act you need to know where personal information goes and be open about it, so we check this for each option before recommending it.
What does the NZ Privacy Commissioner say about AI?
The Office of the Privacy Commissioner has published guidance on AI and the Information Privacy Principles. Among other things, it expects businesses to understand how the tools they use work, consider a privacy impact assessment, get leadership sign-off, and check that AI outputs are accurate before relying on them.
Is this the same as running our own AI on our own server?
No. That's self-hosted AI: an AI model running on your own server or a local cloud, so nothing leaves your control. It suits only businesses with strict data requirements and costs more to run. Ask us if you think you need it.
Next step
Tell us how many people are on your team and what they use AI for today. We'll tell you the safest way to set it up.